Privacy Policy

We may collect the following types of information:

Information You Provide Directly

• Name
• Email address
• Phone number
• Billing information
• Uploaded selfies, portraits, or reference photos
• Professional preferences, such as clothing style, background style, industry, and headshot goals
• Messages, questions, feedback, or revision requests
• Any other information you choose to provide

Photos and Image Data

Because our service creates professional headshots, we collect images that you upload. These may include selfies, portraits, or other photos used to generate and review your final headshots.

We use uploaded images only to provide the headshot service you requested, including image generation, editing, review, quality control, customer support, and revisions.

• We do not sell your uploaded photos.
• We do not use your uploaded photos to identify you across other websites, services, or databases.
• We do not create facial recognition profiles for advertising, surveillance, or identity tracking.

Payment Information

Payments may be processed by third-party payment providers. We do not intentionally store full credit card numbers on our own systems. Payment processors may collect and process payment information according to their own privacy and security practices.

Automatically Collected Information

When you visit our website, we may automatically collect certain information, such as:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Referring website
• Date and time of visit
• Approximate location based on IP address
• Website usage and performance data

We may collect this information through cookies, analytics tools, log files, or similar technologies.

We may use your information to:

• Provide AI-generated, human-reviewed headshot services
• Create, edit, review, and deliver your headshots
• Process payments and orders
• Respond to questions, support requests, and revision requests
• Improve our website, services, user experience, and image quality process
• Send order updates, service notices, and customer communications
• Prevent fraud, abuse, unauthorized access, or security issues
• Comply with legal obligations
• Enforce our terms, policies, and agreements

We do not use your uploaded customer photos for unrelated advertising.

Vista Portrait Studio may use artificial intelligence tools, image-generation systems, editing software, cloud storage providers, and related service providers to create and deliver your headshots.

Your uploaded photos may be processed by these service providers only as needed to provide the service you requested.

Where available, we configure service providers so customer images are not used to train public AI models. However, because third-party providers may have their own terms and technical systems, we review provider policies and make reasonable efforts to work with vendors that support customer privacy.

Our service may include human review for quality control, realism, consistency, and customer satisfaction. This means authorized personnel or contractors may view uploaded images and generated headshots when necessary to provide the service, fix issues, complete revisions, or respond to support requests.

Access is limited to people who need the information to perform their work.

We may share personal information with:

• Payment processors
• Website hosting providers
• Cloud storage providers
• AI image-generation and editing providers
• Email and customer support tools
• Analytics and performance tools
• Contractors or team members who help fulfill orders
• Legal, accounting, or compliance professionals
• Government authorities if required by law

• We do not sell your personal information.
• We do not sell your uploaded photos.
• We do not share your uploaded photos with unrelated third parties for their own advertising purposes.

You retain ownership of the photos you upload.

Subject to our Terms of Service, you receive the right to use the final headshots we deliver to you for personal branding, LinkedIn, resumes, business websites, social media profiles, marketing materials, and similar professional uses.

We may ask for your permission before using your final headshots in our portfolio, marketing, website, social media, or examples. We will not publicly display your uploaded selfies or final headshots for marketing unless you give us permission.

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Completing your order
• Providing revisions or support
• Maintaining business records
• Preventing fraud or abuse
• Complying with legal, tax, accounting, or security obligations

Uploaded photos and generated images may be retained for a limited period so we can complete your order, provide support, and handle revision requests.

You may request deletion of your uploaded photos and related personal information by contacting us at contact@vistaportraitstudio.com.

We may need to retain certain information if required by law, needed for legitimate business records, payment records, dispute resolution, fraud prevention, or legal compliance.

We use reasonable administrative, technical, and organizational safeguards to protect personal information. These may include access controls, secure systems, password protection, limited employee or contractor access, and service providers with security practices.

However, no website, storage system, transmission method, or online service can be guaranteed to be 100% secure. You use the service at your own risk.

We may use cookies and similar technologies to:

• Keep the website working properly
• Understand website traffic
• Improve website performance
• Measure marketing effectiveness
• Remember preferences
• Detect security issues

You can usually adjust your browser settings to refuse or delete cookies. Some parts of the website may not work correctly if cookies are disabled.

We may send you emails related to your order, uploaded photos, delivery, revisions, support, or account activity.

We may also send promotional emails if you opt in or if permitted by law. You can unsubscribe from promotional emails at any time by using the unsubscribe link or contacting us.

Even if you unsubscribe from marketing emails, we may still send transactional or service-related messages.

Depending on where you live, you may have rights to:

• Request access to personal information we have about you
• Request correction of inaccurate information
• Request deletion of personal information
• Request a copy of certain personal information
• Opt out of certain uses or disclosures
• Withdraw consent where processing is based on consent
• Ask questions about how your information is used

To make a request, contact us at contact@vistaportraitstudio.com. We may need to verify your identity before completing certain requests.

California residents may have additional rights under California privacy laws, including the right to know, delete, correct, opt out of sale or sharing of personal information, limit certain uses of sensitive personal information, and not be discriminated against for exercising privacy rights.

• Vista Portrait Studio does not sell personal information.
• Vista Portrait Studio does not sell uploaded photos.

To exercise California privacy rights, contact us at contact@vistaportraitstudio.com. If we ever begin selling or sharing personal information as defined by applicable California law, we will update this Privacy Policy and provide any required opt-out method.

Residents of Utah and other U.S. states may have privacy rights under applicable state privacy laws. These rights may include the ability to access, delete, correct, or obtain a copy of certain personal information, or to opt out of certain types of data processing.

To submit a privacy request, contact us at contact@vistaportraitstudio.com.

Vista Portrait Studio is operated from the United States. If you access our website or services from outside the United States, your information may be processed in the United States or other countries where our service providers operate.

By using our services, you understand that your information may be transferred to and processed in countries that may have different data protection laws than your country of residence.

Our services are not intended for children under 13.

We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete it.

If you believe a child has provided us personal information, contact us at contact@vistaportraitstudio.com.

Our website may contain links to third-party websites, tools, payment processors, or services. We are not responsible for the privacy practices, security, or content of third-party websites or services.

You should review the privacy policies of any third-party services you use.

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last Updated” date above.

Your continued use of our website or services after an update means you accept the revised Privacy Policy.

For privacy questions, deletion requests, or other privacy-related concerns, contact us at:

Vista Portrait Studio
Website: https://vistaportraitstudio.com
Email: contact@vistaportraitstudio.com